Are You Still Emailing Documents As Attachments?
As a Microsoft 365 user, you have much more convenient ways to share files with coworkers than over email. Have you harnessed the collaborative capabilities of Microsoft Teams, SharePoint, and OneDrive?
In case you didn’t know, you shouldn’t still be emailing documents to people. It’s outdated, and inconvenient, especially for Microsoft users that have a range of other more effective ways to do so.
Do you know how to share files quickly and securely through Microsoft 365 apps?
Microsoft Teams is a chat-based workspace that brings people together to collaborate, communicate, and share content. It offers a flexible environment that makes everything visible, integrated, and accessible to your staff. It’s a messaging application where all conversations, meetings, and notes can be accessed by everyone in one place, and it’s a hub where you can work together with the security and real-time communication you need for collaboration.
Edit, access, and share files with simplified search capabilities that make it easy to find what you need, alongside access to all Word, PowerPoint, and Excel files in real-time from one convenient hub.
As the name implies, Microsoft SharePoint is designed to allow you to share files, collaborate, edit, and more with anywhere from a single coworker to an entire team. Files in SharePoint aren’t owned or associated with one specific person – everyone on the team has read and write access.
Microsoft SharePoint is a cloud-based platform that enables companies to backup, store, retrieve, and collaborate on spreadsheets, documents, presentations, databases, and much more. It seamlessly integrates with the more popular of Microsoft’s products, Microsoft 365, and has the capacity of being configured for a wide variety of applications and workflows.
SharePoint’s major selling point is its ability to facilitate file-based data collaboration between shareholders within your company as well as collaboration with clients through permission-based access.
OneDrive is like a cloud-based version of the “My Documents” folder that you’ve come to rely on with your PC for years and years. When you create a document or need to open up one from the past, it’ll likely be stored in “My Documents” (ideally, organized a few sub-folders down).
With OneDrive, it’s the same idea, but instead of being stored in “My Documents” on your local work server, it’s stored offsite in the cloud, which means you can access that same file from your home office, while you’re on your way to work, or even while you’re away traveling for business. It even offers an offline sync engine so that you can keep working when you’re disconnected from the Internet.
Whereas SharePoint is designed for file-sharing purposes, OneDrive is better for when you want to share under very specific conditions, whether that’s in a limited capacity or within a specific timeframe.
Need Assistance With File Sharing?
Just because you have access to these solutions doesn’t mean you’ll automatically know how to use them. The HRCT team is here to help – we can show you how to harness Microsoft 365’s file-sharing capabilities to help boost your team’s efficiency in collaborating with one another.
Like this article? Check out the following blogs to learn more: