Getting all your team members together for a team meeting should be simple, right?
The answer is yes, but unfortunately, countless professional teams tell us that coordinating team meetings is one of the most frustrating daily tasks on their to-do lists. However, we’re on a mission to help organizations of all shapes and sizes take the frustration out of scheduling team meetings by implementing Microsoft’s FindTime tool.
Coordinating Your Team Shouldn’t Be an Uphill Battle
Let us paint a picture for you. It’s a Monday morning, and you want to book a team meeting with your coworkers. All you need is 60 minutes of availability from each member of the team to review performance metrics or discuss upcoming organizational objectives. You frantically try to coordinate the meeting by calling team members, sending out the odd email, and asking about availability as teammates walk by your office. By the time you’ve coordinated everyone, the back and forth of trying to get the meeting arranged ends up taking more time than the actual meeting itself!
We hear about situations like this from our clients all the time. Does it sound familiar to you? Do you find yourself insisting that there must be a better way to streamline the coordination of team meetings with coworkers? Don’t stress. Our clients ask us for help on this issue all the time, and luckily, there is a better way. With the right IT solutions in place, you can streamline the tedious coordination process and get team meetings arranged in the blink of an eye.
Microsoft FindTime: The Ultimate Stress-Free Scheduling Solution
We love it when a simple yet strategic tool helps fix a common problem for organizations. When it comes to organizing team meetings, the most strategic tool available to organizational leaders is, without a doubt, FindTime from Microsoft. FindTime is a time-saving, efficiency-optimizing, and productivity-generating tool that helps professional teams coordinate meetings easily.
Here’s how it works. Microsoft’s FindTime solution shows what days and times work the best for all required meeting attendees. When you use FindTime, everyone you’re trying to coordinate for a meeting will get a say in what dates and times work best for them. Once everyone has selected their preferred date and time, FindTime coordinates the best meeting time and generates an invite to be sent to all attendees. It is that simple.
Here’s how to get started with FindTime:
- First, keep in mind that you will need a valid Office 365 or Microsoft 365 subscription
- Visit www.findtime.microsoft.com and click the install button
- Once the install is complete, restart Outlook
- Once you have restarted Outlook, FindTime will be installed and ready for use
Need Support? Have Questions? We Can Help with All Things Microsoft!
The best part about FindTime is that it’s so straightforward and easy to use. However, you might be looking for some support as you work to implement and optimize the solution. If you have questions about how you can start using FindTime or the most strategic ways to use it, don’t hesitate to reach out to the team of strategic IT experts at Hampton Roads Communication Technologies. The whole point of Microsoft’s FindTime tool is to save you a lot of scheduling headaches, let us help you avoid implementation challenges.
Ready to start making better use of technology in your office? Our team of strategic IT professionals is happy to discuss strategies and solutions that might help your team work more efficiently and productively together. Give us a call anytime at (757) 399-3350, drop us a line at email@example.com, or visit our website at www.hrct.net to book a consultation. We’re standing by, ready to help you work smarter, not harder with strategic technologies.